Microsoft Power Point

 Microsoft  Power Point

Introduction-

Microsoft PowerPoint is part of the Microsoft Office suite of programs. It can be one of your most powerful tools for communicating ideas and information during presentations. In PowerPoint, you are able to place your content into a series of "slides" which can then be projected for your audiences, printed and distributed as handouts, or published online using different file formats.

Getting Started

Let’s open Microsoft PowerPoint. You can do this by clicking on :-

Ø The Start Icon

Ø All Programs

Ø Microsoft Office

Ø Microsoft PowerPoint.

 

 The Microsoft Office File Tab

In the upper-left corner is the Microsoft Office file tab. When you click the tab, a menu appears. This feature is called the Backstage View. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks. You can also open a new or recent presentation, preview and print, and more from this tab.

The Quick Access Toolbar     

          Above the File tab is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. Most common actions like, Save, Undo, and Redo appear on the Quick Access toolbar. You use Save (Ctrl S) to save your file, Undo (Ctrl Z) to rollback an action you have taken, and Redo (Ctrl Y) to reapply an action. You can customize this toolbar by selecting the dropdown icon next to it, or accessing it through :-

Ø File

Ø Options

Ø Quick Access Toolbar

The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays the name of the presentation on which you are currently working. By default, PowerPoint names presentations sequentially, starting with Presentation1. When you save your file, you can change the name of your presentation and the name will then display in the Title bar.

 The Ribbon

PowerPoint uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. For example, the Font group on the Home tab contains commands for formatting text in your document.

Some groups also have a small arrow in the bottom-right corner that you can click for even more options.

Viewing the Ribbon

You can open or close the ribbon simply by clicking on the arrow located next to the help button on the top right.

Menu Category	Ribbon Commands
Home	Clipboard functions, manipulating slides, fonts, paragraph settings, drawing objects and editing functions.
Insert	Insert tables, pictures, images, shapes, charts, special texts, multimedia and symbols.
Design	Slide setup, slide orientation, presentation themes and background.
Transitions	Commands related to slide transitions.
Animations	Commands related to animation within the individual slides.
Slide Show	Commands related to slideshow set up and previews.
Review	Proofing content, language selection, comments and comparing presentations.
View	Commands related to presentation views, Master slides, color settings and window arrangements.

 Zoom Slider

On the bottom right of the window you will find the Zoom Slider. Clicking or dragging the slider arrow or + /- icons with your mouse will enlarge or shrink the size of the slide in your window.

 

Viewing Pane

Also notice the four icons to the left of the slider. These are shortcuts to the normal, sorter, slideshow, or reading pane view of your presentation.

 Normal View is what is typically used to create and edit PowerPoint slides.

Slide Sorter View is what is typically used to edit entire PowerPoint slide shows. You have the ability to move sections and slides around as needed.

Reading View gives you a quick screen of what the presentation will look like when you are presenting. One of the nice things about this view is that you can see the presentation without it taking up the entire screen.

Slide Masters
- Viewing the Slide Master

A slide master is a slide which stores information about the theme and layout of your presentation. This includes information about backgrounds, color, fonts, effects, placeholder sizes, and positioning. Using a slide master can save you a lot of time because you don’t have to type in the same information on more than one slide. This can be very helpful if you have a long presentation with lots of slides.

Add a new slide

1.    In the slide thumbnail pane on the left, click the slide that you want your new slide to follow.

2.   On the Home tab, click New Slide.

3.   In the New Slide dialog box, select the layout that you want for your new slide. Learn more about slide layouts.

4.   Select Add Slide.

Adding Text in Boxes in Power point 2010

PowerPoint allows users to add text to the slide in a well-defined manner to ensure the content is well distributed and easy to read. The procedure to add the text in a PowerPoint slide is always the same - just click in the text box and start typing.

 

Title Box

This is typically found on slides with the title layout and in all the slides that have a title box in them. This box is indicated by "Click to add title".

Subtitle Box

This is found only in slides with the Title layout. This is indicated by "Click to add subtitle".

Content Box

This is found in most of the slides that have a placeholder for adding content. This is indicated by "Click to add text". As you can see, this box allows you to add text as well as non-text content. To add text to such a box, click anywhere on the box, except on one of the content icons in the center and start typing.

Text Only Box

This is not a default content box available in PowerPoint, but you can create it using Slide Master, if required. This is also indicated by "Click to add text". The only difference between the Text Only Box and the Content Box is that the former only supports text in the content area.

Cut Option

This option allows you to cut content from the slide - this means the original content is being moved to a different location hence the content will be deleted from its original location when you use this option. To cut a content, you need to select it and press "Ctrl + X" or right-click on the selected content and select Cut.

Copy Option

This option allows you to copy content from one location to another; hence the original content is retained it its place while the duplicate content can be pasted. To copy a portion of content, you need to select it and press "Ctrl + C" or right-click on the selected content and select Copy.

Paste Option

This option allows you to paste the cut or copied content at the desired location. You can paste content using "Ctrl + V". There are also multiple paste options for you to choose from.

S.No	Paste Option	Description
1	Destination Theme	Pasted content adopts the destination theme.
2	Keep Source Formatting	Pasted content retains the source formatting - available for table or Excel content.
3	Picture	Content is pasted as an image - once pasted as an image, the content cannot be modified.
4	Keep Text Only	Pastes just the text - available for table or Excel content.

 

PowerPoint offers its users the ability to search for specific text and if required replace it automatically. This is a very useful tool when you need to review a very large presentation or correct the same error in multiple places in the slide. 

 

Finding Content

The following steps will show you how to find content in PowerPoint.

Step 1 − In the Home tab, under the Editing section click on Find.

Step 2 − Type the text you want to search in the "Find what:" field

 Step 3 − You can narrow your search by selecting "Match Case" - to find exact case match - and "Find whole words only" - to find whole words and not words where typed word is just a part of the word.

Step 4 − Press on "Find Next" to find the next occurrence of the search word.

Step 5 − The Find dialog does not disappear after finding the first instance, so you can keep pressing "Find Next" multiple times till you reach the end of the search. At this point, you will receive a message from PowerPoint indicating the end of the search.

Replacing Content

Here are the steps to replace content in PowerPoint.

Step 1 − In the Home tab, under the Editing section click on the Replace button.

 Step 2 − You can narrow your search by selecting "Match Case" - to find the exact case match - and "Find whole words only" - to find the whole words and not words where typed word is just a part of the word.

Step 3 − Press on "Find Next" to find the next occurrence of the search word. PowerPoint will show you the next occurrence and you can then click on "Replace" to replace the word. If you want to skip the occurrence, you can press "Find Next" again without pressing "Replace"

Step 4 − The Replace dialog does not disappear after finding the first instance, so you can keep pressing "Find Next" multiple times till you reach the end of the search. At this point, you will receive a message from PowerPoint indicating the end of the search.

 

Inserting headers and/or footers

Steps to inserting headers and footers:-

1. Click the Insert tab.

2. Click the Header and Footer button.

3. Select the options that you want and click Apply or Apply to all.

 

 

Paragraph Alignment

Select the paragraph(s) and then click the appropriate alignment button. You can make them left-justified, center-justified, right-justified, or align both right and left together. These buttons are found on the home tab in the Paragraph section.

Bulleted or Numbered List

1. Select the paragraph that you want to bullet or number. (Or, if you would like to remove the bullets or numbers, select that text.)

2. Click the Bullets or Numbering button on the Home tab.

 

Inserting Images and Multimedia

1.    Inserting Images: Click on the Insert tab and click the Picture button in the images group. Navigate to the picture you want and click Insert.

 

2.   Inserting Video file: Click the Insert tab and then click the Video button in the Media group. Navigate to the video you want and click Insert.

 

3. Inserting an Audio clip: Click the Insert tab and then click the Audio button in the Media group. Select Audio from file and then navigate to the audio file that you want. Click Insert.

 

Transitions and Animation Effects

1. To add a slide transition: navigate to the slide you want to add a transition to. Click the Transitions tab then click the downward pointing arrow to select a transition effect.

 

To add an animation effect to an object:

 This could be a drawing object or text box. Select the text box or the object and then click the Animations tab. Click the downward pointing arrow to display the transition effects available. Pick the animation you like.

 

You may find that adding animations to objects is simpler by clicking the Animation Pane in the Advanced Animation group. This will display the Animation Pane on the right side of the screen. This will give you options of when you’d like the animation to start, effect options, timing, etc.